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2007 AGM Planning Page

Confirmed items

Here is what we have:

• MC: Nick
• Laptop: Andrew Cant
• Financial statement: Derek
• Ballot printouts: Paul
• An electoral officer: Andrew Cant

Outstanding items

We need the following things:

• Details of how to renew memberships at the meeting
• Past events
• information night posters
• Somebody to handle memberships
• Signup sheets (for mailing lists and the assorted committees)

Volunteer tasks

Here are some concrete tasks volunteers can take on

• Networking and E-mail: Contacting community groups via phone/e-mail to arrange talks
• Media watch: keeping an eye on newspapers, TV coverage, Internet coverage, etc; calling on members to respond (with letters to the editor, for example) when necessary; writing press releases and making posters
• Speaker's Bureau: Gives talks at information nights and for organizations
• Doorknockers: wanders door-to-door talking to people and handing out literature

Here are some regions we need to cover. It may be worth having committees for each area:

• Cambridge
• Kitchener-Waterloo
• Kitchener Centre
• Kitchener-Conestoga

Executive tasks

• Attending the volunteer meetings once a month
• Attending other executive meetings
• Taking charge of one or more focus groups and organizing the volunteers there

Executive elections

Our bylaws say we have to run our executive election using a transferable vote.

Here is some software we can try in running our elections: http://stv.sourceforge.net

After the AGM

We are supposed to shred old ballots at some point. Raj has ballots from last year (!) that we should destroy.